Check Request Procedures

Checks written from the PTA account need specific documentation. This applies to every check written.

Please help by doing the following or the processing of your check could be delayed:

• Include a Voucher/Check Request form with every request for money.  The printed forms are in the PTA file cabinet in the office behind the main office.   Click here for the Check Request Form Word document.
• Fill out the request form.  Attach all original receipts to a separate 8 ½ x 11 sheet of paper.  All receipts need to indicate the detail of the items purchased.  f it is a credit card receipt, it must be one that shows all the individual amounts and items purchased.  A credit card receipt only showing the total will not be paid.
• Make a copy of your request and all your receipts for your records.
• Staple the check request to the sheet with the receipts and place them in the Treasurer’s mail box.

For large dollar purchases please call the Treasurer and see if a check can be written directly to the vendor from the PTA account. If the check is written from the PTA account, the PTA can obtain a refund on the sales tax from the state. You will still need a Voucher/Check Request form and a copy of the invoice for PTA records.

If you have questions, please contact the PTA Treasurer.

Click here to read detailed Treasurer Procedures.