Cash Submission or Deposit Procedures

We have many opportunities to collect funds during the school year.  Most of the money is received from a fundraiser.

We want to make sure we know which account to credit each deposit.  Please help by doing the following:

• Make a notation of the order number or project the check represents.  This can be done in the memo line or at the top on the back side of the check.

It is important we have a way to trace the check back to a chairperson.  Occasionally we will receive a check from the bank for non-sufficient funds.  We don’t want a family to receive something they have not paid for.  The Treasurer can work with the chairperson so the product can be delivered.

Also, this helps the Treasurer in trying to collect the NSF check and fee from the bank for the returned item.

• Next, fill out a Cash Receipt form.  Printed forms are available from the PTA file folder in the office behind the main office.  Click here for a Cash Receipt Form Word document.  Fill out the form and include it with your deposit.  Make a copy of the form for your records.
• Place the money with the form in an envelope in the safe that is on top of the file cabinet. It is a metal box with a mail slot.  If it is a large deposit, call the Treasurer to make other arrangements.  The file cabinet and Safe are located in the Curriculum Coordinator’s office with the other PTA supplies.

If you have questions, please contact the PTA Treasurer.

Miscellaneous Items

Occasionally we receive money from outside businesses like Harris Teeter, Papa John’s, etc. These checks will need a Cash Receipt form with the deposit.

In addition, money from the School Store and Spirit Sale must have a cash receipt form.

All money, no matter where it is from must have a Cash Receipt form with the deposit.