SpringCarnival-style, outdoor event that includes food, games and prizes that is geared toward the entire family.
An external printing company will compile and produce the yearbook. This person is responsible for acting as a liaison with that company, getting teachers to proof read sheets, collecting candid photos from parents and teachers, collecting orders and payments and distributing the yearbooks. This year we are going to do yearbook as an afterschool club with 5th grade, so this person would work with teacher sponsors to compile the pictures, etc.
Short-term Late springOrganize a light breakfast for all 3rd – 5th graders on the mornings that they take EOGs. This will involve purchasing food and working with the volunteer co-ordinator to get enough volunteers to help out and donate food.
Short-term Organize a breakfast for students and their fathers/important male figures. This job involves securing donations and/or purchasing food in addition to working with other volunteers.
Come into school every day during the PTA allocated copying hours to do any copying needed by the PTA. This role would also be responsible for keeping copying supplies stocked. This position can be shared by more than one person.
On-going This committee keeps the PTA informed of political and legislative issues affecting children and youth and attends meetings/writes correspondence to make Claxton’s views known to the appropriate officials. It encourages those who are concerned about certain issues to contact officials via telephone, emails and letter.
Short-term Jan - Mar
The Awards Committee identifies potential projects and publications from Claxton for county-wide PTA awards, compiles and submits the nominated projects for judging. Examples are PTA Newsletter, special volunteer awards, and Teacher of the Year. This includes locating award guidelines and soliciting nominations from PTA members and school staff.
On-goingResponsible for contacting newspaper and media to advertise events or accomplishments at Claxton.
On-goingPost activities and information on our Facebook page as and when needed.
Responsible for coordinating the Wish List for teachers and staff and keeping the Wish List bulletin board updated throughout the year.
This committee schedules and organizes events to recognize and show appreciation to staff at Claxton Elementary. Events include the Teacher Appreciation Luncheon in May, acquiring Teacher Christmas gifts, and Teacher Assistant lunches. This committee also supports other events during the school year if needed.
This committee coordinates the gathering of information and electronic publication of the student directory that is distributed to students and staff. This information is gathered on a purely voluntary basis and includes names, addresses, phone and email information on Claxton students and families.
Volunteer Coordinator/Room Representative
This position is responsible for promoting volunteerism, gathering information from willing volunteers and distributing that information to the various committees. Along with these duties, the coordinator works with Room Representatives who organize classroom volunteers and celebrations and who work closely with the teachers to provide assistance as needed. At times, the Coordinator may be called on to line up volunteers for specific events.
This person is responsible for keeping the Claxton web page up to date. The website should include current copy of the newsletter and links to websites of interest, such as Kernodle Middle School and Western High School.
Outdoor Beautification works to keep the outside of Claxton beautiful by regularly scheduled workdays where we can weed, plant and clean up. In charge of coordinating four (4) Beautification Workdays in August, October, March and May (recommended months) and keeping an updated list in the office of ongoing “chores” for volunteers in between Workdays. Indoor Beautification works on updating the interior of Claxton.
Responsible for updating the PTA bulletin board, the main bulletin board and the large display case. Also responsible for keeping the PTA trophy case in order.
Keep the school marquee up to date with activities for the upcoming week.
This committee works with the Principal to organize kindergarten orientation for upcoming kindergartners. This involves: producing gift bags, working with the volunteer co-ordinator to find volunteers to help, working with kindergarten teachers to set up a program and decorating the cafeteria.
Student Council Parent Rep
This parent acts as a liaison between Student Council and the PTA. Helps coordinate student council sponsored activities, such as fund-raising events for a specified charity, coordinates volunteers to help with School Store, and solicits student council involvement in school events as needed. This representative is usually a parent of a child on student council.
This committee plans educational events and programs related to the arts for the students throughout the year. Events may include scheduling visiting orchestral or musical performances at the school or art festivals.
Health and Safety
This committee provides information and activities that promote safety consciousness and healthy habits – these include fire prevention, bike safety, healthy eating and dental hygiene. Includes activities/events that involve Fit Phil, Claxton’s health “mascot”.
This is a national PTA-sponsored project centered around a chosen theme. Students submit entries in various formats such as visual arts and writing that center around that theme to be judged.
On-goingAct as a liaison between teachers and PTA.
On-goingEach month, Claxton emphasizes a desired character trait, such as honesty. Volunteers carry out 30 – 60 minute lessons in the classroom dealing with these character traits. Times are set up with the individual teachers. All activities are outlined and all materials are provided.
Short term Late Summer
Co-ordinate volunteers to organize a pot-luck dinner for upcoming kindergartners and their parents a few days before open house.
On-going Responsible for gathering information for and submitting grant applications that could benefit Claxton’s projects.
This individual is a member of the Claxton Management Team, which is a state-mandated group that includes representatives from every grade level, support staff, classified staff, school administration and a parent representative. This parent also acts as a liaison between the CMT and the PTA by attending PTA Executive Board meetings. CMT meetings are held twice a month from 2:40 – 4:00. The CMT’s goal is to enhance student achievement.
On-going This committee works with the school in planning and implementing the school wide reading incentive program, Reading for the Stars. Includes quarterly celebrations to highlight the children’s’ accomplishment during the school year and planning the summer reading program.
This committee coordinates the Kid’s Voting Booth at Claxton for the November elections. This involves distributing information to teachers and families, scheduling volunteers for that day and setting up/closing down the children’s voting booth. The chairman is encouraged to attend one training session that will discuss the Kids Vote procedures. (Oct/Nov)
Claxton’s Science Fair is really a Science Day. The fair centers around a specific theme, such as “Marble Contraptions”, “Metric Olympics” and “Structures”. Faculty and students from NC A&T are scheduled to hold workshops and explain engineering concepts that are particular to that year’s theme. (Feb/Mar)
5th Grade Celebration
Short-term End of yearA fun, one-day event celebrating 5th grade promotion. This includes a celebration ceremony with a speaker and an in-school reception. It is recommended that both a 4thgrade and 5th grade parent be involved in the planning and implementation of this event. (May)
This committee works with the media specialist to provide students with the time and knowledge to locate needed materials for both classroom assignments and leisure reading. Volunteers are welcome throughout the day and are especially needed between the hours of 7:30–9:00 AM and 1:30–2:10 PM. Duties include helping students locate books, shelving, making hands-on products for lesson plans, preparing bibliographies, pulling books for teachers, etc. Volunteers can also help with Book Fair, author visits and other scheduled activities.
This is an end of the year, outdoor event that is coordinated with the Physical Education Department and is done by grade level. The committee schedules volunteers and offers support to Ms. Walker, who oversees this event. (May)
Audit the finances of the PTA by meeting once a quarter to look over the bank statements ensuring that all checks are accounted for and all transactions have supporting paperwork.
Short-term Coordination of annual fundraisers. In the past we have done Milky Way in the Fall or Tech Trot in the spring. And Attraction book sales.
Dine Out for Claxton Nights
Coordinate the Dine Out for Claxton nights with various restaurants in town.
This committee works to promote membership in the Claxton PTA and encourage parents and guardians to become active members through volunteerism. A member of this committee is responsible for coordinating the PTA Buddies program throughout the year.
Operated in conjunction with Student Council and with help from staff/parent volunteers, the School Store is open once or twice a week for students to purchase school supplies.
Labels for Education
Organizes the collection of labels for education in return for money and products
The book fair is held in the fall and gives the children an opportunity to purchase books, audio materials, etc. as a fundraiser for the media center with the added benefit of promoting reading.
Organizes the collection of box tops and labels in return for money and products
This is a scheduled, Claxton PTA-sponsored night at Skateland USA West. It is normally well attended and a fun way to support Claxton PTA while getting exercise!